Hayling Island Camera Club
Web site maintained by HICC members

Competition Rules

1 Trophy Competitions: There will be four Print and four Projected Digital Image (PDI) Competitions in each season plus any others as the Committee shall decide.

 2 Set Subject Competition : Members will be invited to suggest possible set subjects and after vetting set subjects will be decided by public draw at the Club’s last meeting of the previous season with different subjects for Prints and Projected Digital Image. Since there is only one trophy each for Prints and PDI all entries will compete equally, regardless of the grade of the photographer. Members may submit up to 2 entries in either or both Prints and PDI.

 3 Three of a Theme Competition : Three Prints on a set subject and / or three Images presented on one Projected Digital Image on a different subject may be submitted by each member. Members choose their own subject. (If time does not permit for this Competition within the season’s programme it may be suspended for one season).

 4 Grades : For the purpose of entering Prints and Projected Digital Images into Competitions each member’s work is graded, according to ability (except Beginners Grade), into either Advanced or Intermediate. A member may be in a different grade for Prints and PDI.

Members must have paid subscriptions in order to enter Competitions. On joining the Club new members who wish to enter Competitions may either enter Beginners Grade (if they have no experience) or Intermediate. If the Competition Secretaries believe a 'Beginner' would flourish more in Intermediate Grade, they will be encouraged to go straight into that Grade. If new members feel that their work is of sufficient quality to be classed as Advanced then they may submit a panel or prints and/or projected digital images to the Competition Secretaries for consideration to be classed as Advanced Grade. A member wishing to query a grading may appeal to the Committee.

 5 Number of Entries : The competition secretaries will agree and advise the  number of entries per round at the start of the season but, they reserve the right to advise differently during the season in the event of low or high numbers of members entering competitions. Also if there is any doubt then members may be asked to submit a number of images and state their preference of  use ie 1st 2nd etc etc

6 Entry Date : All Competition entries must be handed into the appropriate Competition Secretary not later than the meeting prior to the Competition. Failure to do this may result in rejection of entry.

7 PDI Entries : Projected Digital Images are to be submitted on a CD or USB Flash drive as .jpg or .jpeg files with a maximum size of 1400 pixels wide by 1050 pixels high.

Entries can also be made by Email to pdi@haylingislandcameraclub.co.uk

In all cases the entry shall be identified by Name and Grade,  and show preference detailed in the number of entries above.

8 Print Entries : Prints may be home or trade processed. Every Print shall bear its title and the photographer’s name on the reverse. Beginner’s images should be no more than A4 (210 x 297mm). Prints from all three Grades should be presented on mounts no larger than 50 x 40 cm. Where orientation may not be clear ‘TOP’ should be marked on the reverse.

9 Judging : Each class of Print or Projected Digital Image will be judged separately in each Trophy Competition.

10 Marking : Marks shall be awarded out of 10 for both Print and Projected Digital Image Competitions. Certificates will be awarded for images with 9.5 or 10 and one of ‘Best of Each Class’ from which the ‘Picture of the Evening’ will be selected.

11 Progression from Beginners to Intermediate : Progression from Beginners Grade to Intermediate is mandatory after competing for two full seasons or after winning the Beginners Class the previous year. Members who go into higher Grades than Beginners will not be allowed to re-enter Beginners Grade in future seasons. The purpose of this is to encourage their progress in photography and to allow other entrants in Beginners Grade a chance of winning in future seasons.

12 Progression from Intermediate to Advanced : Progression from Intermediate to Advanced is generally as a result of winning Intermediate in the previous year. In some years there may be more than one promotion from Intermediate to Advanced or, alternatively, it may be the case that no member has progressed sufficiently to be considered for promotion to Advanced. The Competition Secretaries will recommend which member(s) should be promoted from Intermediate to Advanced and the Committee will ratify their recommendation.

13 Demotion from Advanced to  Intermediate : Advanced membership will be reviewed annually by the Competition Secretaries and may result in some members being re-graded from Advanced to Intermediate. By undertaking this review annually it will ensure that Advanced remains at a high standard and provides keen competition for its members.

By undertaking this review every three years it will enable the Competition Secretaries to take into account the fact that a member may not have been able, because of sickness or pressure of other commitments, to enter a full quota of images in the previous season.

14 Number of times Images may be submitted : Any image may only be submitted for the Trophy or Set Subject Competitions twice – this may be twice as a Projected Digital Image or twice as a Print or once as a Projected Digital Image and once as a Print.

15 Awards :

Trophy Competitions : Trophies are awarded to the winners of :-

Prints - Beginners, Intermediate and Advanced

PDI  - Beginners, Intermediate and Advanced

These will be awarded for the highest total mark obtained in the respective Trophy Competitions. In the event of a tie the winner will be decided from the greatest number of Certificates of Merit in the relevant Trophy Competition. In the event of this still resulting in a tie, then the winner will be decided from the highest number of ‘Picture of the Evening’ awards in the relevant Trophy Competitions. If still a tie, then the Trophy will be held by the joint winners for equal parts of the year.

Print and Projected Digital Image of the Year : Members may enter two Prints and two Projected Digital Images of their choice, subject to those Prints and PDI’s having been entered in a Trophy Competition during the current season (members will be advised if the number of entries fall below two to facilitate meaningful appraisal by the judge). There will be a Trophy for Beginners Print of the Year and a Trophy for Beginners Projected Digital Image of the Year. Intermediate and Advanced will be judged together and Trophies will be awarded for Print of the Year and Projected Digital Image of the Year.

A member may not enter Beginner of the Year Competition as well as Print of the Year Competition.

The Howard Lambie Trophy will be awarded for the best monochrome image in the Print and Projected Digital Image of the Year Competition (to include Beginners Grade)

Best Progress Trophy will be awarded to the club member who, in the opinion of the Committee, has shown the most improvement in their photography during the season.

The President’s Shield shall be awarded at the discretion of the President to the member who, in the President’s opinion, has made an outstanding contribution to the Club during the season.

The Exhibition Print Winner Cup shall be awarded to the Club Exhibition Winner.

The Gill Smith Memorial Trophy will be awarded to the winner of the Set Subject Print Competition.


The Reg Barrett Trophy will be awarded to the winner of the Set Subject Projected Digital Image Competition.

16 Picture Selection Panel : A Picture Selection Panel will be formed to select members’ work to represent the Club in inter-club competitions. One of the Competition Secretaries will act as Chairman of this Panel and the Committee will decide upon the number of persons to sit on the panel.

17 Copyright. All the original component images of work submitted into competition must be the exclusive work of the author. The use of copyright free images is not allowed.

18 Disagreement on these Rules : Any disagreement on these Rules on the night of a competition shall be resolved by the President or Acting President.