TABLE OF CONTENTS
The Club shall be called "Hayling Island Camera Club".
The object of the Club shall be the advancement of its Members in the
Science and Art of Photography.
ATTAINMENT OF OBJECT
The Club shall meet each Monday evening (unless otherwise determined
by the Committee) during the months September to May, when the
proceedings shall be in accordance with a Programme circulated to
all members prior to the commencement of the season.
The President shall conduct the proceedings or such other person as
may be required to deputise in the absence of the President.
- The start time shall be 7.00p.m. for 7.30p.m.
Guests of members will be welcome, subject to any conditions which
the Committee may feel appropriate and of which members are made
The members at each Annual General Meeting shall determine the
annual subscription for the ensuing year.
Subscriptions so determined shall be due and payable on the first
Monday in the September next following the Annual General Meeting.
Any member whose subscription, or any part thereof, (except as may
be authorised by the Committee) is unpaid at 31st December shall be
deemed to have terminated membership of the club.
The onus for the payment of subscriptions on the due date shall be
on the member concerned.
Any member whose subscription is unpaid in whole or in part or whose
membership is terminated, for any reason, shall cease to have any
interest in the assets of the Club. Subscriptions paid shall be
deemed to be non-returnable in whole or in part.
- The Club shall be managed by a Committee comprising:
- The Officers — President, Secretary, Treasurer.
Up to 10 Elected Members — 1 Vice-President, 2 Competition
Secretaries, 1 Programme Secretary, a Publicity Officer, Social
Secretary and 2 Ordinary Members.
The Officers and Elected Members shall be elected at the Annual
General Meeting for a period of one year, at the end of which they
will resign but be eligible for re-election.
The Vice-President is to be elected at the AGM and to hold office
for one year. In the event of the President retiring before the end
of his/her one-year term of office, the Vice-President shall assume
the position of President for the remainder of the season, a
Committee Member shall be appointed by the Committee to the position
of Vice President for the remainder of the season.
The Committee elected at an AGM shall assume office on 1st June next
following such AGM.
The Committee shall have the power to co-opt for any reason. Any
person so co-opted shall have the right to vote in accordance with
the terms of their co-option.
- Five members of the Committee shall form a quorum.
The President shall preside at all Committee meetings but in his/her
absence the committee shall appoint one of their number to take the
The President (or anyone acting in their absence) shall not vote in
committee except in those cases where an equal number of votes have
been cast for and against a motion when the person so presiding
shall have the casting vote.
A member of the Club may attend a Committee meeting at the
invitation of the committee but shall not be entitled to vote.
THE ANNUAL GENERAL MEETING
The Annual General Meeting (AGM) will be held in April or May unless
any extenuating circumstances prevent it taking place, at which point
the AGM will be held as determined by the Committee, and shall
commence at the normal starting time of the club.
Proposals for inclusion on the Agenda must be in writing, signed by
both the proposer and seconder and submitted to the Secretary not
later than 4 meetings before the advertised date of the AGM. The
Secretary, at the next meeting, will advise the members of such
proposals. Amendments thereto must be in writing, signed by the
proposer and seconder and submitted to the Secretary not later than 2
meetings before the AGM. The Secretary will issue the Agenda and
Minutes of the previous AGM to embers at the meeting immediately prior
to the Annual General Meeting.
The business to be transacted at the Annual General Meeting shall be:
To approve the Minutes of the previous AGM and deal with any matters
- To receive a Report from the President.
To receive, approve and adopt the audited (examined) accounts for
the year ended 31st March immediately prior to the AGM.
- To fix the subscriptions for the ensuing year.
- To receive the Reports of relevant committee Members.
To consider, and if approved, adopt resolutions properly submitted
- To elect officers and elected members.
- To appoint an Honorary Examiner.
The President (or anyone acting in their absence) shall not vote on
any issue except in those cases where an equal number of votes have
been cast for and against a motion when the person so presiding shall
have the casting vote. A bona fide member unable to attend because of
business or club commitments, or through illness, shall be entitled to
record a vote on any proposal or amendment provided notice thereof is
tendered in writing to the Secretary not later than 7 days prior to
the meeting. The member concerned must sign any such vote.
SPECIAL GENERAL MEETINGS
A Special General Meeting may be held at any time on the written
request of not less than 8 members.
The document requesting the Meeting must state the reasons therefore
and be addressed to the Secretary who, being satisfied that the
necessary procedure has been followed, will call a Special General
meeting giving 21 days' notice thereof to all members. The Notice
of the meeting must indicate the nature of the business and the names
of the sponsors.
The President (or anyone acting in their absence) shall not vote
except in the event of an equal number of votes having been cast for
and against a motion when the person presiding shall have the casting
An external auditor shall be appointed at each Annual General Meeting.
The person so appointed shall not be a member of the Committee.
TERMINATION OF MEMBERSHIP
In addition to termination of membership, the Committee shall have
power to require the resignation of any member deemed to have
committed a wilful breach of the Rules or whose conduct is, in the
opinion of the Committee, injurious to the character or interest of
USE OF CLUB PROPERTY
Club property may be used by members only with the consent of the
The Committee shall be empowered to deal with any matter for which no
provision has been made in the Rules. Alterations or additions to
these Rules shall only be made at an AGM or Special General Meeting
duly convened for this purpose. Each member shall be given a copy of