TABLE OF CONTENTS






IN-HOUSE COMPETITION RULES

TROPHY COMPETITIONS

There will be four Print and four Projected Digital Image (PDI) Competitions in each season plus any others as the Committee shall decide.

SET SUBJECT COMPETITION

Members will be invited to suggest possible set subjects and after vetting set subjects will be decided by public draw at the Club's last meeting of the previous season. There will be a different subject for the Prints and Projected Digital Image. Since there is only one trophy each for Prints and PDI all entries will compete equally, regardless of the grade of the photographer. Members may submit up to 1 entry in both print and pdi or 2 Prints or 2 PDI's.

THREE OF A THEME COMPETITION

Members may enter one entry in both print and PDI, or two prints, or two PDIs.

TEAM COMPETITION

This is a constantly evolving fun evening. For example, previous seasons have seen competitions between the female and the male members, pub quiz style etc. All good fun!

GRADES

For the purpose of entering Prints and Projected Digital Images into Competitions each member's work is graded, according to ability (except Beginners Grade), into either Advanced or Intermediate. A member may be in a different grade for Prints and PDI.

Members must have paid subscriptions in order to enter Competitions. On joining the Club new members who wish to enter Competitions may either enter Beginners Grade (if they have no experience) or Intermediate Grade. If the Competition Secretaries believe a 'Beginner' would flourish more in Intermediate, they will be encouraged to go straight into that Grade. If new members feel that their work is of sufficient quality to be classed as Advanced then they may submit a panel or prints and/or projected digital images to the Competition Secretaries for consideration to be classed as Advanced. A member wishing to query a grading may appeal to the Committee.

NUMBER OF ENTRIES

Members may submit two Prints and two Projected Digital Images in each appropriate Competition. The committee has the right to change the number of submissions and will inform members in advance of the change and the reason for the change. The entries should be marked in order of preference to enable the Competition Secretaries to withdraw the "least favoured" entry from the Competition in the event of the overall entry being too great a quantity for meaningful appraisal by the judge for that Competition.

COMPETITION ENTRY SUBMISSION DATE

All Competition entries must be handed into the appropriate Competition Secretary not later than the meeting prior to the Competition, unless designated differently by the competition secretary. Failure to do this will result in rejection of entry.

PDI ENTRIES

Projected Digital Images must be sent via the designated email to the PDI Competition secretary. Entries must reach the secretary's mail box by midnight of the closing date, as detailed in the club programme. Entries submitted or received after the deadline will not be entered into the competition. All entries should be in JPEG format and be sized to 1600 pixels wide by 1200 pixels high. Each JPEG image must be named with the member's full name and Title as per the example below. Members are advised that the club equipment projects the images in "sRGB", so if possible save the file with this profile.

For Example: Jane Smith--Iceberg. There should be two dashes between the name and title, with no spaces. The email will confirm the names of the images and the grade in which they are being submitted. They should show preference as detailed in the number of entries above.

PRINT ENTRIES

Prints may be home or trade processed. Every Print shall bear its title, the Grade of the member and their name on the reverse, by using the stickers provided by the club. This should be placed in the top left hand side on the rear of the mount.

Beginner's images should be no more than A4 (210 x 297mm). Prints from all three Grades should be presented on mounts no larger than 50 x 40 cm. Where orientation may not be clear "TOP" should be marked on the reverse.

All prints should be presented to the Print secretary in the provided bag. Each member will receive one in their welcome pack which can be reusable, for each print competition. This bag will comfortably take 2 mounted prints and had a label for the member to print their name.

Whilst Hayling Island Camera Club will take all reasonable care with members' prints, the Club will not be held responsible for any damage caused whilst in their possession.

JUDGING

Each grade of Print or Projected Digital Image will be judged separately in each Trophy Competition.

MARKING

Marks shall be awarded out of 10 for both Print and Projected Digital Image Competitions. Certificates will be awarded for images with 9.5 or 10 and the judge will usually provide a 1st, 2nd and 3rd place in each grade. The winner of each grade, i.e. 1st place will be shown again at the end of the judging, so that they can select the "Image of the Evening".

PROGRESSION FROM BEGINNER TO INTERMEDIATE

Progression from Beginners Grade to Intermediate Grade is mandatory after competing for two full seasons or after winning the Beginners Class the previous year. Members who go into higher Grades than Beginners will not be allowed to re-enter Beginners Grade in future seasons. The purpose of this is to encourage their progress in photography and to allow other entrants in Beginners Grade a chance of winning in future seasons.

PROGRESSION FROM INTERMEDIATE TO ADVANCED

Progression from Intermediate to Advanced is generally as a result of winning the Intermediate in the previous year. In some years there may be more than one promotion or, alternatively, it may be the case that no member has progressed sufficiently to be considered for promotion to Advanced. The Competition Secretaries will recommend which member(s) should be promoted from Intermediate Grade to Advanced Grade and the Committee will ratify their recommendation.

DEMOTION FROM ADVANCED TO INTERMEDIATE

Advanced membership will be reviewed annually by the Competition Secretaries and may result in some members being regraded from Advanced to Intermediate. By undertaking this review annually, it will ensure that Advanced remains at a high standard and provides keen competition for its members.

By further undertaking this review every three years it will enable the Competition Secretaries to take into account the fact that a member may not have been able, because of sickness or pressure of other commitments, to enter a full quota of images in the previous season.

Additionally, at the end of every year, the lowest two-scoring members of Advanced will be relegated back to Intermediate level for the following year. Note that if an Advanced member does not submit any images for competition in any given year, they will be deemed to score 'zero' (0) and will thus be relegated.

NUMBER OF TIMES IMAGES MAY BE SUBMITTED

Any image may only be submitted for the Trophy Competitions twice – this may be twice as a Projected Digital Image or twice as a Print or once as a Projected Digital Image and once as a Print. It is allowable to enter an image into a set subject competition if it has been entered twice into the trophy rounds. Any image which has been in the 'print or PDI of the year ' cannot be used in league competitions the following year.”

AWARDS: TROPHY COMPETITIONS

Trophies are awarded to the winners of both Prints and PDI's in grades Beginners, Intermediate and Advanced.

These will be awarded for the highest total mark obtained in the respective Trophy Competitions. In the event of a tie the winner will be decided from the greatest number of Certificates of Merit in the relevant Trophy Competition.

In the event of this still resulting in a tie, then the winner will be decided from the highest number of "Picture of the Evening" awards in the relevant Trophy Competitions. If still a tie, then the Trophy will be held by the joint winners for equal parts of the year.

PRINT & PDI OF THE YEAR

Members may enter two Prints and two Projected Digital Images of their choice, subject to those prints and PDI having been entered in a Trophy Competition during the current season (members will be advised if the number of entries fall below two to facilitate meaningful appraisal by the judge). There will be a Trophy for Beginners Print of the Year and a Trophy for Beginners Projected Digital Image of the Year. Intermediate and Advanced will be judged together and Trophies will be awarded for Print of the Year and Projected Digital Image of the Year.

A member may not enter Beginner of the Year Competition as well as Print of the Year Competition.

IMAGE SELECTION PANEL

An Image Selection Panel will be formed to select members' work to represent the Club in inter-club competitions. One of the Competition Secretaries will act as Chairman of this Panel and the Committee will decide upon the number of persons to sit on the panel.


EXTERNAL COMPETITIONS — The Southern Counties Photographic Federation (SCPF).

As a club we feel that we advance our level of photography by competing in certain external competitions to see how we stand alongside other clubs in the region. The Southern Counties Photographic Federation (SCPF) have organised a league based competition for both prints and PDI, however, we are currently not entering these competitions.

Each of the divisions in the league comprises seven clubs and during the season the prints or PDI's are judged at each of the clubs (by rotation) in the division. In both prints and PDI's each club submits 8 images for judging. At the end of the season points scored are added up and a promotion/relegation system is applied, two clubs will be promoted and two relegated. After all league matches have been completed there is the Finals Day. Every club which has participated in the league enters this competition. The highest print and PDI of each club is judged against all other clubs and a winner and runner up is chosen, we then have a best print and PDI for the season.Each year the SCPF invites clubs to enter print and PDI images for submission to the Photographic Alliance of Great Britain (PAGB) Inter-Federation Competition. At present each club can decide on whether they enter the open section where they display fifteen images and or PDI's or whether they enter the small section where they enter ten images and or PDI's. The top two of each section then represent the SCPF at Warwick for the PDI's or Connah's Quay for prints in the PAGB Competition.In January the SCPF holds its annual exhibition. Towards the end of the previous year clubs send in six prints and eight PDI images which are displayed in January normally at Salisbury Library. These images are not only viewed by SCPF members but also by other clubs throughout the country as well as the public. Awards are given for both club and individuals.


EXTERNAL COMPETITIONS — "3H's" & Selsey Battle

Each year there are two other external competitions. Firstly, the "3H's" between Havant, Horndean and Hayling Island Camera Clubs and the hosting of the competition rotates between the clubs. Each club submits 10 prints and the same number of PDI's with judging by an SCPF accredited judge. Hayling have won a couple of times which is always good!

Secondly we have what is called the “Selsey Battle” which, in fact is a friendly competition between ourselves and Selsey Camera Club and the venue is rotated between the two clubs.


All the original component images of work submitted into competition must be the exclusive work of the author. The use of copyright free images is not allowed.


DISAGREEMENT OF THESE RULES

Any disagreement on these Rules on the night of a competition shall be resolved by the President or Acting President.